The Max Planck Institut for Brain Research (MPI for Brain Research) in Frankfurt am Main is a steadily growing research institution in the field of basic biological/medical research and is specifically interested in the functioning of circuits in the brain. The institute currently has around 220 employees and consists of three scientific departments, three research groups and several service facilities.

The Neural Systems Department - Prof. Dr. Gilles Laurent is looking for an Assistant or Foreign Language Secretary (m/f/d) to start as soon as possible, initially for a limited period of two years - with the possibility of permanent employment thereafter. The position is initially part-time (50%) with the possibility of increased hours in the future.

Your area of responsibility

• Handling correspondence in German, English and a third language
• Scheduling and monitoring of the Director’s appointments and meetings
• Organization and supervision of events (e.g. seminars, guest lectures, project meetings,
• teleconferences, conferences, symposia)
• Organization, planning and billing of domestic and international trips
• Support in the preparation of applications and reports for scientific projects and internal
• documents (translation, editing, layout) and for scientific publications (reference management)
• On-boarding of employees and students and maintenance of member and mailing lists
• Assistance with applicant management for interns
• General administrative and secretarial duties and administrative tasks to support the Director and departmental staff

Your profile

• Training as a foreign language secretary, office management assistant or comparable
• qualification
• Commitment, independence and team spirit
• Several years of professional experience as an assistant, preferably in scientific
• institutions or research organizations
• Proven excellent knowledge of English and German, good knowledge of at least one
• other foreign language is an advantage
• Interest in science
• Very good knowledge of common office IT applications (MS Word, PowerPoint, Excel); knowledge of and experience with reference management software is of advantage
• Very good communication skills
• Organizational talent, high social competence, integrity, discretion and loyalty

We offer

• A varied, interesting job in a pleasant, family-friendly and international atmosphere
• Transparent payment according to the TVöD-Bund (classification depending on qualifications and professional experience) with all the benefits of the public sector, such as an attractive pension scheme (VBL) and a guaranteed year’s end special payment
• Job-related further and advanced training
• Company health management (e.g. sports courses)
• Cafeteria and bistro in the institute
• a subsidy for the Germany job ticket
• Good connection to public transportation

The Max Planck Society strives to increase the proportion of women in areas where they are underrepresented. Women are therefore expressly encouraged to apply. The Max Planck Society also endeavors to employ more severely disabled people. Applications from severely disabled persons are expressly encouraged.

The compatibility of work and family is an important concern for us; among other things, we offer the possibility of childcare in the neighboring Kairos daycare center. Further information can be found on our homepage.

Your application

We look forward to receiving your complete application documents including a letter of motivation explaining why your qualifications and experience make you a suitable candidate for this position, CV, reference letter (if available) and certificates as a single PDF document by March 22, 2025, to be provided via our application portal.